Aroquim
Industrial fragrances · since 1982- The whole CRM, with every client’s information at hand on WhatsApp.
- Support for deciding how to grow sales and build campaigns.
- Instant reports on whatever each user needs to ask.
Working on the data your company already has, Dynamic Legions doesn't stop at the number: it opens up the paths that number makes available, and what each one entails. The decision stays yours; what you stop having to do is the work of getting there.
In use today at: Aroquim · Laboratorio Rossmore · Telepeaje Plus · Camino Neutro
A dashboard shows how the month is going. This one also tells you what can be done about it, and what each option entails. It doesn't choose for you: it saves you the work of noticing.
Last six months, all clients.
| Month | Invoiced |
|---|
Last closed month.
| Item | Amount |
|---|
The figures in the example are illustrative. In your company they come from the contracts on file, the approved hours and the AI usage measured by the system itself.
There's a slice of the day that isn't in any system: logging hours, answering a ticket, reading the spec that just arrived, following up the email nobody replied to. It depends on a person doing it, and on them remembering to.
A team of assistants that understands how the company is organized —who each person is, which area they work in and what falls to them— and takes care of that slice.
It's not an assistant that just chats and little else. It acts. It handles tickets, logs and approves hours, invoices, processes files, manages email, builds reports and runs tasks on its own — each thing with its own specialist.
Management wants the number. Each department wants the detail behind it. Same system, same data: what changes is what each role is allowed to see.
"Can we close this client's invoice?"
The contracted plan, the client-specific contract and the rates already live in the system. The invoice consolidates itself.
"What is stuck and who has it?"
Tickets and internal requests with real status, owner and age. Not by requesting a report: by asking.
"Send me the report."
The report is generated when it is asked for, with the cut that is asked for, without tying anyone up to build it.
Each assistant masters a field and has its own tools: concrete actions it carries out, not answers it drafts. The system decides on its own which one to route each request to, and they consult one another when something spans more than one topic.
Some tools are shared by several assistants —memory, for example, is used by all— so the sum in the table exceeds the total number of distinct tools in the system.
One request can pass through several. "Build the month's hours report and send it to Accounting" involves three different specialists: they delegate the work among themselves keeping the permissions of whoever asked, and the person gets a single answer.
Without installing anything or exposing data: we pick something that costs you time today and solve it live.
Request a demoInternal criteria, each client's exceptions and the procedures the company loaded, answered in plain language and with memory of what was discussed.
You upload a spec, a contract or a spreadsheet and ask the specific thing, without reading it all.
Word, Excel and PDF with charts, ready to download or to go out by email to whoever it's for.
When the answer isn't inside: internet, news, quotes and reading a specific page.
Automatic numbering, custom categories, internal comments only the owners see and a controlled status flow.
Every change of status, priority or owner is recorded with who did it and when.
Logging from the chat, submission for approval, review and closing. Only what's approved reaches an invoice.
Plans, client-specific contracts, tax data, exchange rate with history and consolidated invoices.
Description of the content, reading text in the image and analysis of scanned or photographed documents.
Full transcription, language detection, a summary if it's long and answers to what's asked within the audio.
Text extraction from PDF —even scanned—, Word and Excel, with table reading.
Read, send and organize in Gmail or IMAP; calendar events and corporate contacts.
What's extracted from a photo or an audio goes straight to the right assistant, without typing it again.
An assistant can serve the company's customers by phone or web, answer with the knowledge base and open a ticket for them.
Checks the inbox every few minutes and warns when unread messages pile up.
You mark the senders who can't wait, and any email from them triggers an immediate alert.
Records what was sent and, if days go by without a reply, brings it back so it isn't lost.
If an automatic task fails several times in a row, it pauses and warns, instead of failing silently.
An assistant that forgets everything the moment a conversation ends forces you to repeat the context over and over, and ends up abandoned. Dynamic Legions remembers across three different scopes, and on top of that builds up knowledge of its own about the company.
It remembers what's being talked about, so you can follow up without explaining again what it's about. "And last month?" is understood without more context.
When a conversation gets long, the system summarizes it on its own: what was discussed, which clients or people were mentioned, and whether the topic was resolved or is still open.
Faced with a new query it searches that person's past conversations for the relevant ones, even if at the time they were phrased in other words.
Apart from the history, each assistant has its own knowledge base: it doesn't store conversations, but how the business works. The internal criteria, each client's exceptions, the procedure that today only one person knows.
Search is by meaning, not exact word. Asking "how do we invoice a foreign client?" finds the right entry even if it's titled "Export operations" and shares not a single word with the question.
It also remembers each person's preferences —how they like to receive a report, at what level of detail— and honors them with any assistant, not just the one they were told to.
What the assistant learned can be reviewed, corrected or deleted: it's company information, not a black box.
Everything you can request by conversation also has its own screen, for whoever prefers to work with lists, filters and forms.
The full app, with the chat and every screen. It's where administrative profiles and whoever configures the system work.
The employee messages the company number from their cell phone, the way they message anyone. The system recognizes them by their number and answers just like in the app.
It accepts text, voice notes, photos and files. An audio dictated on the way to a visit is transcribed, understood and turned into logged hours or a reminder.
This solves the most common objection of any rollout: that the tool ends up unused. There's nothing to install, no new interface to learn, no other password to remember.
For a company to dare to connect its real data, the system has to know what falls to each person. Each assistant is assembled on the spot with the tools that role authorizes — and none beyond that.
The roles in the table are an example: they're configured to fit your org chart and adjusted when the structure changes, without touching the system. The same goes for the rest: which assistants exist, which tools each one has and how they respond is changed by configuration, without interrupting service.
It is set up on your information, your org chart and your rules: which assistants exist, what each role can do and what each person can see.
Every change to a ticket, every hours approval and every invoice void is recorded with its owner and its date.
The platform measures and shows consumption: how much was used, on which assistant and what it cost over the period. It's information you see, and with which you can verify any overage you're billed.
It also helps understand which areas are getting real value from the tool and which aren't yet.
Companies from different industries using it in production today.
Specialized assistants, each with its own field and its own tools.
Concrete tools: each one does something, doesn't just explain it.
Channels in operation: the web app and the phone.
Dynamic Legions is an AI-powered corporate assistant platform. It brings together twenty-one specialized assistants and one hundred sixty-seven tools that, beyond answering questions, carry out real tasks inside the company: tickets, time tracking, invoicing, documents and email. It is used from the browser or from the phone.
The platform does not decide for you and it does not stop at the data: it opens up the paths that data makes available, with what each one entails. Asked "how did invoicing close?" it does not just return the total, but which contract is worth renewing, which plan fell short and what needs no action at all. It works on your company's data and shows the detail behind every number.
Yes, because they solve different problems. The ERP stores the information; the trouble is that asking it anything means knowing which screen to open, which filter to set and what to export, which is why it always ends up with the same person. Dynamic Legions puts a conversation in front of that data, with each role's permissions, and on top of that it acts: it logs the hours, opens the ticket, builds the report and sends it.
A general chatbot answers with public information; Dynamic Legions works on your company's data and, above all, acts: it logs a ticket, approves hours, issues an invoice or sends an email. Each person sees and does only what their role allows, and everything is recorded with who did it and when.
From two channels: the web app, meant for working at the screen, and the phone through WhatsApp, for whoever is on the floor, on the road or in a meeting. It is the same system and the same permissions in both; the second channel is what defines real adoption.
Permissions are assigned by role: each assistant and each tool is enabled according to the person's position. When a request passes through several specialists, they delegate the work among themselves keeping the permissions of whoever asked. Nobody accesses what is not theirs.
It carries out concrete work, not just explanations: logging and following tickets, tracking and approving hours, invoicing and voiding documents, processing files that arrive by phone (PDF, Word, spreadsheets), searching the company's knowledge base, drafting and sending email, and building reports. There are one hundred sixty-seven tools in total.
The demo is free and runs on a real case from your company. The platform is contracted per company based on usage, and AI consumption is measured and shown inside the system: you see how much was used, on which assistant and what it cost over the period.
We run the demo on exactly that: a real case from your company, with the exits it opens. You pick something that today means asking someone and waiting. If the system adds nothing, you see that on the spot and you have lost nothing.